Skinner School Forum
1260 W. Adams
Chicago, IL 60607
I. NAME: The name of the organization shall be Skinner School Forum (a Parent-Teacher Organization). Hereinafter referred to as PTO.
II. PURPOSE: The purpose of the organization shall be to aid the students, faculty, and staff of Mark T. Skinner West Classical, Fine Arts & Technology School by providing support for their educational and recreational needs and to promote open communication between the administration, teachers, and parents.
The Skinner PTO is organized exclusively for the charitable, scientific, literary or educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code (hereinafter “Internal Revenue Code”).
A. Regular Membership: All parents and/or legal guardians of students who currently attend Mark T. Skinner West Classical, Fine Arts & Technology School and all current faculty and staff of Mark T. Skinner West Classical, Fine Arts & Technology School shall be eligible for membership in the organization. Regular Members shall have the right to vote or to hold office.
B. Voting Membership: All regular Members who are current in the payment of annual dues, as established pursuant to Section X herein, shall be designated as Voting Members. Voting Members who have attended 4 or more meetings shall have the right to vote on all issues before the membership, to elect officers, and to hold office.
C. Honorary Membership: All parents and/or legal guardians of former students and former faculty or staff of Mark T. Skinner West Classical, Fine Arts & Technology School shall have the right to participate in the organization as Honorary members. Honorary Membership may also be extended to other persons by a vote of the membership. Honorary Members shall have the same rights as Regular Members.
D. Faculty Membership: All faculty and staff who currently are employed Full-time at Mark T. Skinner West Classical, Fine Arts & Technology School shall be eligible for membership in the PTO. Faculty members shall have the right to attend and participate in all meetings and activities of the PTO. Faculty Members shall have the right to vote on all issues before the membership, to elect officers, and to hold the designated Teacher Representative positions on the Executive Board.
A. Regular Meetings: At least three General Membership Meetings of the organization shall be held during each school year. The time and place of the meetings shall be announced at least seven (7) days prior to the meeting.
B. Special Meetings: Additional meetings of the organization may be called, either by vote of the Executive Committee or by petition of a majority of the Voting Members. The time and place of all Special Meetings shall be announced at least seven (7) days prior to the meeting.
C. Quorum: Those persons present at a properly called General Membership or Special Meeting shall be designated as a quorum and shall be entitled to take action on behalf of the organization.
D. Voting: A majority vote of the Voting Members present at any meeting shall be required for all action to be taken by the organization.
E. Meeting Procedures: Rules contained in Robert’s Rules of Order Newly Revised shall govern the PTO in all cases in which they are applicable, and in which they are not in conflict with these Bylaws.
- Meetings will include the following information:
- Welcome of Members
- Call to Order
- Introduction of PTO members and non-members
- Reading/Distribution of minutes of the previous meeting
- Treasurer’s Report
- President’s Report
- Committee Reports
- Old Business
- New Business
A. Positions: The officers of the organization shall consist of a President, Vice-President, Secretary, Treasurer, and Reporter. Two persons may be nominated and elected to fill any single position. In this instance, both of the persons shall be given all of the rights and responsibilities of the office as enumerated herein.
B. President: The president shall be the principal executive officer of the organization and, subject to the control of the Executive Committee and the direction of the membership, shall in general supervise and control all of the activities of the organization. The president shall be a member of the Executive Committee and, when present, shall preside at all meetings of the Executive Committee and all meetings of the membership. The President shall vote only in the case of a tie in a vote of the Executive Committee or the membership. The President shall select and appoint the chairpersons of all Standing and Special Committees and shall be an ex-officio member of all committees of the organization. President is also responsible to communicate with principal on open issues/concerns and report back to Skinner PTO Forum with Principal recap.
C. Vice President/President-Elect: The Vice President/President-Elect shall be a member of the Executive Committee and, in the absence of the President, shall perform the duties of the President. The Vice President/President-Elect shall perform such other duties as are assigned by the President or the Executive Committee. The Vice President/President-Elect, after having served for one year, shall automatically become the President of the organization. To be eligible to serve as Vice President/President-Elect, a person must have been a Voting Member of the organization for at least one year.
D. Secretary: The Secretary shall be a member of the Executive Committee. The Secretary shall keep the minutes of the proceedings of the membership and the Executive Committee, shall receive from the Treasurer the list of Regular Members who have paid dues and prepare the official list of Voting Members, shall see that all notices are duly given in accordance with these Bylaws, and in general, perform all duties incident to the office of Secretary and such other duties as may be assigned by the President of the Executive Committee.
E. Treasurer: The Treasurer shall be a member of the Executive Committee. The Treasurer shall have charge of and be responsible for all funds of the Skinner PTO and shall receive and give receipts for monies due and payable to the Skinner PTO from all sources and shall deposit such funds in such banks or other organizations as are selected by the Executive Committee. The Treasurer shall make disbursements as authorized by the President, Executive Committee, or membership in accordance with the budget adopted by the membership. The Treasurer shall collect all membership dues as are established by the Skinner PTO and shall certify to the Secretary an accurate list of the Voting Members of the Skinner PTO. The Treasurer shall present a written financial report at each General Membership Meeting of the membership and at other times as requested by the Executive Committee. The Treasurer shall serve as an authorized signatory of all PTO checks.
F. Reporter: The Reporter shall be a member of the Executive Committee. The Reporter shall be responsible for publicity for all events of the Skinner PTO and shall act as a liaison between the school and the media. The Reporter shall keep the official history of the Skinner PTO and shall keep an annual record of all of the activities of the Skinner PTO. Assist in making copies of the PTO flyers for PTO sponsored events for placement in teachers' mailboxes. Publicize PTO General Meetings by creating and distributing reminders through various media venues including the PTO website.
G. Vacancies: Any vacancy in office because of death, resignation or inability to serve shall be filled by the Executive Committee for the unexpired portion of the term. However, should a vacancy occur in the office of the President, the President-Elect shall immediately assume the office. Should a vacancy occur in the office of President-Elect for any reason, the vacancy shall be filled by election at the next regular meeting of the membership, consistent with the procedures established herein.
A. Procedure: The election of officers shall take place during the Spring General Membership Meeting each year. All Voting Members of the Skinner PTO may participate in the election and must be present. The Nominating Committee shall present a slate of officers for election. Further nominations may be received from the floor. The election of the slate, if non-contested, may be by voice vote. Any contested election shall be by written ballot.
B. Term of Office: The term of each officer shall be one year, beginning on June 15 and ending on June 14 of each year. With the exception of the offices of President and President-Elect, a person may be elected to the same or other office for more than one term. There shall be no election for the office of President, as the Vice President shall automatically assume the position of President at the completion of his or her term.
C. Nominating Committee: The Nominating Committee shall be responsible for receiving all suggestions for persons to serve as officers. The committee shall prepare a slate of officers to present for election by the membership. The committee shall contact all persons who will be nominated to confirm their willingness to serve. The committee shall insure that all nominees are Voting Members and otherwise eligible to serve in the office.
D. Selection: A majority of the votes cast by the Voting Members shall be necessary for election. Should no person receive a majority of the votes cast, a run-off between the two (2) persons who received the largest number of votes shall immediately be held.
E. Vacancies: The Executive Committee for the un-expired portion of the term shall fill any vacancy in office because of death, resignation or inability to serve. However, should a vacancy occur in the office of the President, the Vice President should immediately assume office. Should a vacancy occur in the office of Vice President for any reason, the vacancy shall be filled by election at the next regular meeting of the membership, consistent with the procedures established herin.
VII. EXECUTIVE COMMITTEE:
A. General Powers: The affairs, activities and operation of the organization shall be managed by the Executive Committee. The Executive Committee shall transact necessary business during the intervals between the meetings of the membership and such other business as may be referred to it by the membership or these Bylaws. It may create Standing and Special Committees, approve the plans and work of standing and special committees, present reports and recommendations at the meetings of the membership, prepare and submit a budget to the membership for approval, and, in general, conduct the business and activities of the organization.
B. Membership: The membership of the Executive Committee shall consist of the President, Vice-President, Secretary, Treasurer, Reporter, and two (2) faculty representatives selected by the faculty. The principal of the school and the chairperson of all Standing Committees shall serve as ex-officio members and shall be entitled to vote.
C. Meetings: Regular meetings of the Executive Committee shall be held during the year, the time to be established at the first meeting of the year. Special meetings may be called by the President or by a majority of the Executive Committee. Adequate notice of all meetings shall be given to all members of the Executive committee and, in the absence of an emergency, at least seven (7) days in advance. When possible, notice of the meetings should be announced to all Regular Members of the organization. Any Regular, voting, or Honorary Member may attend a meeting of the Executive Committee, but shall not be entitled to vote on matters before the body.
D. Quorum: A majority of the regular members of the Executive Committee shall constitute a quorum for the transaction of business.
E. Voting: The act of the majority of the regular and ex-officio members of the Executive Committee present at a meeting at which a quorum is present shall be required for all action to be taken by the Executive Committee.
VIII. STANDING AND SPECIAL COMMITTEES
A. Nominating Committee: The Nominating Committee shall be composed of three (3) persons who shall be selected by the Executive Committee at the beginning of each year. In addition, the President-Elect shall be an ex-officio member of the committee. The committee shall carry out its responsibilities, as specified in Section VI.
B. Other Standing Committees: The Executive Committee may establish such other Standing Committees as it deems necessary and advisable. The President shall appoint the chairpersons of all Standing committees, who shall serve as ex-officio members of the Executive Committee. Only voting Members may serve as chairpersons. The chairperson of each committee shall recruit the members for his or her committee. Any regular or Honorary Member may serve as a committee member. The Chairperson shall report the plans and activities of the committee to the Executive committee, which must approve all such reports.
C. Special Committees: The President and/or the Executive Committee may create Special Committees. Special committees shall be created for a specific time and/or task and shall cease to exist when that time or task has been completed, or on June 14th of each year, whichever occurs first. The President shall appoint the chairpersons of all Special Committees. Only Voting Members may serve as chairpersons. Any Regular or Honorary Member may serve as a committee member. The Chairperson shall report the plans and activities of the committee to the Executive Committee, which must approve all such reports.
A. Budget: The Executive Committee shall present to the membership at the first Regular Meeting of the year a budget of anticipated revenue and expenses for the year. This budget shall be used to guide the activities of the Executive committee during the year. Any substantial deviation from the budge must be approved in advance by the membership.
B. Obligations: The Executive Committee may authorize any officer or officers to enter into contracts or agreements for the purchase of materials or services on behalf of the organization. The officers shall not have the authority, however, to enter into such agreements on behalf of Mark T. Skinner West Classical, Fine Arts & Technology School of the Chicago Public School Board, nor should they hold themselves out as having such authority.
C. Loans: No loans shall be made by the organization to its officers or members.
D. Commercial Paper: All checks, drafts, or other orders for the payment of money on behalf of the organization shall be signed by the Treasurer or by any other person as authorized in writing by the Executive Committee.
E. Bank Deposits: The Treasurer shall deposit all funds of the Skinner PTO to the credit of the Skinner PTO in such banks, trust companies or other depositories as the Executive Committee may select and shall make such disbursements as authorized by the Executive Committee in accordance with the budget adopted by the membership. All deposits and/or disbursements shall be made within a maximum of thirty (30) days from receipt of the funds and/or orders of payment
F. Capital Expenses: Any expenditure over $250.00 for fixed assets or enhancements must be approved by a vote of the Executive Committee.
G. Financial Report: The Treasurer shall present a financial report of each General Membership Meeting of the Skinner PTO and shall prepare a final report at the close of the school year. The Executive Committee shall have the report and the accounts examined annually by an auditor or an informal audit committee, who, if satisfied that the Treasurer’s annual report is correct, shall sign a statement of that fact at the end of the report.
X. MEMBERSHIP DUES:
A. Amount: The Skinner PTO shall authorize and collect membership dues to be used for the operation of the Skinner PTO. Any change in the amount of the dues shall be approved by a vote of the Voting Members acting in the manner prescribed in Section IV.
B. Dues: Dues paid shall be good through the current calendar school year of the PTO which shall end on August 31st.
C. Financial Hardship: No Regular Member shall be denied the right to participate in the activities of the Skinner PTO or to become a Voting Member due to financial hardship. The Executive Committee shall establish a procedure for alternative payments or waivers to insure compliance with this policy.
XI. AMENDMENTS: These Bylaws may be altered, amended or repealed and new Bylaws may be adopted by a two-thirds majority vote of the Voting Members at any Regular or Special Meeting in attendance. Notice shall be given at least two weeks prior to the meeting. All approved amendments shall become effective immediately and recorded by the Secretary.
XII. AUTHORITY: If any part of the Bylaws shall conflict with the decisions, policies or procedures adopted by the Skinner School Board, they shall be deemed null and void and the decision of the Skinner School Board shall, in all cases, control.
These Bylaws were adopted by the membership by a majority vote during a meeting properly called in 05-18-2010, and shall take effect next school year.